Attaching Media (Objects) to Charts
The Connect Care one-patient-one-record-one-system goal is achieved when all clinicians use the same record of care. Until then, clinicians need to know how external information "objects" can be attached to a patient's chart.
Objects include documents (e.g., consents, advanced directives, workman's compensation forms, etc.), images (e.g., retinal scans sent from an optometrist), videos (e.g., record of gait assessment), audio files (e.g., dysarthria assessment) and other types of content in paper, digital or other forms. External objects arrive in a physical or electronic form. Physical objects can be scanned or photographed. Electronic objects can be used as-is or rendered to a standard format (e.g., pdf) before importing to the clinical information system (CIS).
There are three ways to attach objects to a patient's record.
- Media Manager - this Hyperspace tool allows objects to be scanned or imported for attachment at the level of the patient. Once in the patient's media collection, the objects can be linked to communications, notes or orders.
- Mobility - both Haiku and Canto allow the direct capture of images, sounds or videos that can be attached at the level of the patient (and so available to Media Manager) or note (for images).
- Notes - many documentation tools (notes, letters, etc.) allow insertion of images attached to the patient (via Media Manager) or directly from the local or networked computer file store (drive).
The Media Manager activity can be found via the Hyperspace Epic Menu (or top Toolbar) or global search (Hyperspace top right). When opened, it will force patient selection to get to the right chart, then list all of the objects attached to that patient's chart. Select the "Scan" button at the top of the Media Manager to add an object.
If one is capturing an object with a scanner attached to the current computer, one can proceed as instructed. The following tips illustrate how to capture and share an object stored as a file on the local computer:
Be sure to delete file(s) from the local computer once successfully attached to the patient's chart.