Leave of Absence (LOA)

When admitted patients leave an inpatient setting with expectation of return, they enter a "leave of absence" (LOA) status. The leave may support attendance at an event or pre-discharge assessment, with no care at another healthcare facility; or, the leave may allow attendance at a clinic or facility where a specific intervention can be provided.

Leave of Absence for Pass

Patients going on pass may need medications to be provided to cover for their needs while away. This is accomplished with the "Leave of Absence" Navigator found within the "Discharge" activity of an open inpatient chart. This navigator reminds about the correct order to place ("Day Pass" or "Multi-Day Pass") and the use of the "LOA Pass Medications" section to quickly arrange for pass medications to be provided to the patient while away.

Leave of Absence for Procedure

Inpatients at one facility may need to attend another facility for a procedure or test, with expectation of immanent return. Both settings may be on Connect Care and so all of a patient's documentation, orders and medications remain available in the shared record. Arrangements for patients going temporarily from a Connect Care site to a different Connect Care site, with expectation of return, can be managed with the "Leave of Absence" navigator (usually found in the Discharge activity).

Receiving site needs to attend to continuing inpatient orders or instructions

  • Use the "LOA Orders" section of the LOA Navigator to perform orders reconciliation for any medications or infusions that need to continue at the receiving site while the patient is absent from the sending site.

  • If medication orders are required specifically for EMS transport, please place as an active PRN order with an appropriate start date and PRN reason of “for EMS”.

  • Enter and sign the Leave of Absence order

Receiving site does NOT need to attend to continuing inpatient orders or instructions

  • The LOA Navigator does not need to be used if the patient does not require pass medications.

  • If medication orders are required specifically for EMS transport, please place as an active PRN order with an appropriate start date and PRN reason of “for EMS”.

  • Enter and sign the Leave of Absence order

Prescriber accountabilities are explained, with special considerations for procedure orders when the destination procedure site is not using Connect Care as its record of care:

Discharge from Leave of Absence

There are times when a patient on a Leave of Absence does not return. The patient may require an admission at another site if, for example, on LOA for a procedure, but following the procedure requires further care at the procedural site. Once it has been determined that the patient will not be returning, the patient should be discharged from their leave of absence.

Most of the associated workflow can be completed by nurses or ward clerks using their "Unit Manager" activity. Prescribers need to take care of discharge documentation, usually in the form of a discharge summary.

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